Pro Fund Accounting Version 7002 Available!

We have recently released version 7002 of Pro Fund Accounting, our government accounting software! Please go to Help and click on Check for Updates to update Pro Fund Accounting to version 7002.

In this release there is a management utility which requires the Microsoft .NET 4.5 Framework to be installed.
The Pro Fund Accounting downloads page has a direct link to the Microsoft .NET 4.5 Framework:

Please note that .Net 4.5 cannot be installed on Windows XP or lower.

If you are interested in learning more about our government accounting software, Pro Fund Accounting, please visit

Show your love for Pro Fund Accounting!

Do you absolutely love working with Pro Fund Accounting?
Is Pro Fund Accounting critical to your organization?

If so, we would love to hear how Pro Fund Accounting benefits your organization. You can use the following form to submit a testimonial on how Pro Fund Accounting has benefited your organization. Your testimonial will then be sent to our webmaster and will also appear on the Pro Fund Accounting testimonials page at:

We always love hearing about how Pro Fund Accounting makes a difference with our customers.

Thank you for sending us a testimonial on how Pro Fund Accounting makes a difference in your organization.

If you don’t know what Pro Fund Accounting is, please feel free to check out our website at

PFA Works Preview Site Updated!

I know it has been a while since we updated our PFA Works Preview site, but we have been working hard on adding functionality to PFA Works.

Now that PFA Works is getting closer and closer to being released, I thought it would be a good idea to share with you some of the screens that are mostly completed.

The desgin work on these screens has been completed on these screens, but there are a still a few bugs that need to be worked out. There shouldn’t be any more major design changes to the screens that you see posted on the PFA Works Preview site though.

Check out the PFA Works Preview site and see all of the hard work we have been doing to bring PFA Works closer to a finished product.

You can find the PFA Works Preview site here:


Pro Fund Accounting v. 7000 Available Now!

It seems we all have to make changes in life that seem strange and unfair. Cogitate’s development team has had to go back and change the way we do things in order to properly support Windows 8 and beyond.

While we were learning the new way of doing things we added in a few extras. We are pleased to announce the release of the next update to the Pro Fund Accounting package.

“What is all the hoopla about?” you may be asking. One of the many things that have changed is the output file management in PFA – things like where the direct deposit file is located or where the state trunkline file is placed have all been reworked to add flexibility to the fund accounting software.

Another large change is the new Crystal Reports system which allows printing reports on the latest hardware. We added a new installation and a program update monitoring system that automatically checks for updates. This release also added support for photos of equipment, inventory, and personnel.

The Pro Fund Accounting software was updated to operate correctly on multiple monitors. We added a program to export paystubs and email them to employees. And last, but not least, we combined our voter registration software into the Pro Fund Accounting Municipal suite.

This release will come to you differently; a representative from Cogitate will contact you to schedule the update to Pro Fund Accounting, version 7000. If you have any questions or if you would like the update sooner, then you may contact George at 866-634-9991 (ext. 9) to be at the front of the line.

Help needed for our Pro Fund Accounting website!

Over the last few months, we have been trying to draw more traffic to our Pro Fund Accounting website. One of the best ways to draw traffic is to have a high trust rating with the trust company Web of Trust. That is where we need help, Web of Trust has a rating system for websites that rely on ratings from the people who visit the website. It is completely free of charge to post a rating and you don’t even need to sign in to the Web of Trust if you have downloaded their free toolbar. Otherwise you will need a free account with them to rate a website.
We would appreciate it if you would visit and then head over to the Web of Trust link below to rate
Here is the Web of Trust link for

Thank you for your help in making a valuable and trustworthy website.

How to Report Healthcare Costs on Your W2s Using Pro Fund Accounting

We’re ready for the mandated health care costs that are to be reported on your employees W-2s.
You can get your Pro Fund Accounting software ready, too, by following these steps and watching a short video on how to make the changes. The video can be found here:

Changing the Health Insurance Deduction Codes

  • Under Payroll/Payroll Constants, open Deduction Types and locate your health care deduction code(s)
  • Edit them to remove the information in the W2 Info box and change the Tax Code box from “Box 14” to DD
  • On the Parameter Titles page, in Parameter Title 5, enter “CMP AMT” (stands for Company Amount); this is to hold the amount the employer pays for the employee’s health care

Reflecting the new Deduction Code Requirements in Employee Maintenance

  • In Employee Maintenance, go to the Deductions tab and in the Select Code column, locate the deduction code for the health care deduction(s) that you made in Deduction Maintenance and click it.
  • To “catch up the year” to reflect the amounts paid on the employee’s behalf for the payrolls already paid during 2013, click EDIT, then enter the TOTAL YTD HEALTH CARE paid by the employer in the CMP AMT box before running your next payroll.
  • After the payroll is finished, repeat step 1 in this section, then enter the normal amount paid on the employee’s behalf. If the employee’s status changes during the year, change the amount in this box to the new amount the employer pays.

What is printed on the W-2s

The Health Care Cost and the Tax Code, DD, will be printed in one of the “Box 12″ boxes (there are 4 boxes available and, usually, deferred compensation or retirement is printed in the boxes). The amount printed will be a combination of the amounts your employees paid toward their health insurance and the amounts you, as the employer, paid. These two figures, added together, should equal the total amount paid to the insurance company(ies) for health insurance during the year

Health Insurance Paid in-full by Employer; no health insurance deduction code

After calculating your W-2s for 2013, you will need to edit each W-2 to reflect the amount you, as the employer, paid for each employee’s health insurance.

Explain to your Employees what this is all about

The amount reported does not affect tax liability, as the value of the employer excludible contribution to health coverage continues to be excludible from an employee’s income, and it is not taxable. This reporting is for informational purposes only, to show employees the value of their health care benefits.

You can learn more about Pro Fund Accounting at If you found this post helpful, please feel free to leave a comment below.

Brand new changes on all of our websites!

There are some awesome new changes that were just made to all of our websites!


The vendor for our 866-634-9991 phone number recently published a widget for websites that enables you to call us directly from a website.

We’ve implemented this widget on each of our product support pages, as well as on each of our pricing pages.


So what does this mean for you?

What this means for you is that you will be able to call us directly from our website, without having to enter the phone number into your phone!

Pretty cool huh?

If you would like to try this out, next time you have a support question go to our support pages and click on the blue Click to Call button. Then enter your phone number in the popup and click on Call Me. This will dial your phone number and when you pick up, it will automatically dial our support phone number for you.

This just opens yet another avenue of communication to us and is easily available to you. Try this out, take it for a spin, and if you like it or hate it please leave some feedback in the comment section below. :)


Just a refresher, our support pages are as follows:

  1. Pro Fund Accounting:
  2. UtilAbility:
  3. Cogitate:
  4. 9G BACKUP: